See effacts in action

Eight small but powerful use cases that show how you can put effacts to work for you.

Download the full audit story

The big audit challenge

Preparing for an audit can be an all-consuming task for your legal team. You’ll often commit significant legal resource to retrieving documents, summarizing information and printing binders out.

The small but powerful effacts solution

With effacts, your legal team will have a complete and up-to-date record of compliance information at their fingertips. What’s more, using effacts’ smart tools, your team can compile, present and share the information your auditor needs efficiently and securely.

Five ways you can put effacts to good use in an audit

1. Create ownership structures easily If you need to show the current ownership structure across multiple entities, effacts can generate an org chart for you at the touch of a button.

Five ways you can put effacts to good use in an audit

2. Create historical ownership structures If you need to show how the ownership has changed over time, effacts can generate historical org chart for you, too.

Five ways you can put effacts to good use in an audit

3. Create custom reports on contracts If you need to evidence the company’s customer and supplier contracts, effacts can help you compile reports according to contract value, length, department, expiry date and much more.

Five ways you can put effacts to good use in an audit

4. Make compliance policies and records readily available If you need to provide evidence of your compliance with regulations, effacts can maintain historical and current internal policies and records in a centralised location for audit purposes.

Five ways you can put effacts to good use in an audit

5. Share documents securely If you need to share all the information securely with your auditors, effacts can become a simple data room.

The transformative effect of effacts

With effacts, you can focus your team on the strategic work rather than the paperwork.
Download the full corporate housekeeping story

The big challenge to stay in control

You’re the central point of legal information and you play a crucial role in making sure your company and all its subsidiaries do things by the book. But if your company’s most vital information is scattered across documents and spreadsheets, it can be hard to be sure you’re on top of it all.

The small but powerful effacts solution

With effacts as your company dashboard, you’ll never forget anything – not a fact, nor a deadline. effacts gives you a secure central location to store and share all the legal information about your company and its subsidiaries around the world. It makes finding that information faster. It makes reporting on it easier. And it makes meeting deadlines foolproof.

Five ways you can put effacts to good use to stay in control

1. Store, access and share all your companies’ legal documents securely File and retrieve your Certificates of Incorporation, Articles of Association, share certificates and stock transfers as well as Directors’ service contracts.

Five ways you can put effacts to good use to stay in control

2. Keep track of company directors and shareholders Maintain your register of past and present directors, past and present shareholders and their shareholdings and your register of debenture holders.

Five ways you can put effacts to good use to stay in control

3. Create maps and charts of ownerships structures across all your entities If you need an overview of your entities and related subsidiaries across the world, effacts shows you in an interactive map and org chart at the touch of a button.

Five ways you can put effacts to good use to stay in control

4. Keep on top of all your deadlines If you need to ensure all your entities submit annual returns or renew licences on time, effacts will send automated reminders to relevant team members so you never miss a deadline.

Five ways you can put effacts to good use to stay in control

5. Plan, record and follow up company meetings effacts gives you a company calendar, showing full meeting agendas, allowing you to delegate tasks and track their completion.

The transformative effect of effacts

With effacts, you’ll stay in control of all your legal information.
Download the full contracts story

The big contract challenge

When the volume of contracts in your business is high, your biggest challenge is to ensure the terms you’ve fought so hard for are applied throughout the life of the contract. But when your contracts are scattered across different computers or cabinets, how can you be sure that you’re effectively managing the risks to your company’s health? Or the opportunities to increase revenue?

The small but powerful effacts solution

effacts stores all your existing contracts and associated emails in one central location. New agreements can be digitally signed, following an online workflow process. Smart tools enable you to search, analyze and report on all your critical contract data quickly, easily and with certainty. Alerts mean you never miss an important contract milestone.

Five ways you can put effacts to good use in managing your contracts

1. Intelligently manage requests from the business If you need to manage the influx of requests from your colleagues, effacts can make standard contracts like Non Disclosure Agreements available as templates.

Five ways you can put effacts to good use in managing your contracts

2. Easily find documents related to a contract If you need to find all the emails or Statements of Work related to a contract, effacts keeps them all together for you and allows you to freely search all the text.

Five ways you can put effacts to good use in managing your contracts

3. Summarise key information that’s often hidden and forgotten If you need to ensure your colleagues in other departments act on the obligations that are buried in the small print, effacts provides them with a jargon-free summary of the key terms.

Five ways you can put effacts to good use in managing your contracts

4. Set alerts and reminders for key dates If you need to keep on top of key obligations such as notice periods or automatic increases, effacts will ensure the right people are alerted in plenty of time.

Five ways you can put effacts to good use in managing your contracts

5. Create custom reports Whatever information you need, effacts has a report for it: expiring contracts, contracts awaiting signature, contract owners, contract values and more – all at the touch of a button.

The transformative effect of effacts

With effacts, not only will you’ll be a more effective risk manager for your business, but you’ll also be able to unlock value previously hidden in contracts.
Download the full report story

The big reporting challenge

As a General Counsel, you’re sitting on a vast amount of data that could be potentially valuable to you and your business. But when your contracts, claims and company information are stored on different hard drives and emails, how can you be sure that you have the full picture?

The small but powerful effacts solution

With effacts, you can easily see the big picture. All your contracts, claims and company information are consistently captured in one place and cross-referenced, ready for you to generate reliable reports at the touch of a button.

Five ways you can put effacts to good use in preparing insightful reports

1. Ensure your legal data is accurate If you need your teams to be cataloguing contracts, claims and company information on time and in a consistent way, then effacts will provide them email notifications, as well as giving them guidance and enforcing rules as they’re adding data.

Five ways you can put effacts to good use in preparing insightful reports

2. Generate detailed reports at the touch of a button If you need to generate reports on contracts, claims and company information, then effacts can create it all automatically for you.

Five ways you can put effacts to good use in preparing insightful reports

3. Summarise activity for an entire entity If you need to report on all the contracts, claims and company information for an entire entity, then effacts gives you the overview you need.

Five ways you can put effacts to good use in preparing insightful reports

4. Visualise your reports for extra impact If you need to show insights visually, then let effacts create beautiful charts and diagrams for you.

Five ways you can put effacts to good use in preparing insightful reports

5. Share your reports with your colleagues automatically If you need your CFO or department heads to see the reports on a regular basis, you can give them access rights simply have them emailed automatically.

The transformative effect of effacts

With effacts, the reports you give to the business will be more detailed, more reliable and more easily created. And you’ll show you’re in control of the facts.
Download the full collaboration story

The big collaboration challenge

As a legal counsel, you need to be on top of everything without necessarily being involved in everything. With limited resource, it’s just not possible to review every clause on every contract. And if you do, you’re likely to become an administrative bottleneck.

The small but powerful effacts solution

With effacts, you can create a self-service centre for the wider business, enabling them to access and manage legal documents while you retain oversight and control.

Five ways you can put effacts to good use in empowering your business

1. Set access levels for different departments or individuals within your business If you need to provide access to contracts, claims and company information to departments or individual members of staff, you can choose who sees what in effacts.

Five ways you can put effacts to good use in empowering your business

2. Provide access to standard contract templates If you need to empower the business to handle simple contracts like Non Disclosure Agreements, but still maintain approval, then effacts enables your colleagues to access standard contract templates.

Five ways you can put effacts to good use in empowering your business

3. Make summaries of key contract information available If you need to ensure that the key terms in contracts are understood by your colleagues in other departments, effacts can provide them with an at-a-glance summary.

Five ways you can put effacts to good use in empowering your business

4. Create custom in-take forms If you’re finding it difficult to manage new contract requests from the business, then effacts can create simple forms that allow you to manage work more effectively.

Five ways you can put effacts to good use in empowering your business

5. Make compliance policies readily available If you need to ensure that compliance policies are adhered to, effacts can make them available to the right colleagues across the business.

The transformative effect of effacts

effacts helps you collaborate more effectively with your whole organisation and empower them to be more legally savvy.
Download the full risk story

The big risk management challenge

The role of in-house lawyers is changing. General Counsel are being proactive in managing legal risks to protect company and shareholder interests. But to fulfil that role, you need a structured way of collecting the legal data to identify, track and report on those risks.

The small but powerful effacts solution

Your effacts dashboard will give you a simple solution to identify legal risks, shape your organisation’s appetite towards them, control their impact and report on them.

Five ways you can put effacts to good use in managing legal risks

1. Get a clear picture of the framework of entities, business units and employees affected by risk To effectively manage legal risk, you can use effacts to give you a visual overview of your group companies, organizational units and stakeholders.

Five ways you can put effacts to good use in managing legal risks

2. Assess risk levels to prioritise key risks If you need to make sure you’re addressing the most important risks, effacts allows you to prioritise your actions according to risk levels.

Five ways you can put effacts to good use in managing legal risks

3. Collect relevant data in a structured way Collect the facts you need to identify areas of risk according to predefined rules across legal domains: including claims, contracts, compliance.

Five ways you can put effacts to good use in managing legal risks

4. Set controls and mitigation according to your risk appetite Set alerts and reminders for critical events like contract renewals, filing deadlines, and compliance policies.

Five ways you can put effacts to good use in managing legal risks

5. Review and communicate results Set reports to track your risks and communicate to the management teams.

The transformative effect of effacts

effacts enables the General Counsel to efficiently manage legal risk combining legal expertise with a structured approach to collecting relevant data
Download the full due diligence story

The big due diligence challenge

Preparing for due diligence can be an all-consuming task for your legal team. You want to ensure the deal is a success, so you’ll often commit significant legal resource to retrieving documents, summarizing information and printing binders out.

The small but powerful effacts solution

With effacts, your legal team will have a complete and up-to-date record of company information at their fingertips. What’s more, using effacts’ smart tools, your team can compile, present and share the information your potential investor needs quickly and securely, making your company more attractive.

Five ways you can put effacts to good use in a due diligence process

1. Create ownership structures easily If you need to show the current ownership structure across multiple entities, effacts can generate an org chart for you at the touch of a button.

Five ways you can put effacts to good use in a due diligence process

2. Create historical ownership structures If you need to show how the ownership has changed over time, effacts can generate historical org chart for you, too.

Five ways you can put effacts to good use in a due diligence process

3. Create custom reports on contracts If you need to evidence the company’s customer and supplier contracts, effacts can help you compile reports according to contract value, length, department, expiry date and much more.

Five ways you can put effacts to good use in a due diligence process

4. Keep track of company director appointments If you need to provide a record of company director appointments, effacts will have it ready in a matter of seconds.

Five ways you can put effacts to good use in a due diligence process

5. Share documents securely If you need to share all the information securely with your investors or their legal teams, effacts can become a simple data room.

The transformative effect of effacts

With effacts, you can focus your team on the strategic work rather than the paperwork.
Download the full Company Secretary story

The big Company Secretarial challenge

Remembering everything. It’s your biggest challenge as Company Secretary, especially if you have multiple entities to look after. But if your company’s most vital information is scattered across documents and spreadsheets, it can be hard to be sure you’re on top of it all.

The small but powerful effacts solution

With effacts as your company dashboard, you’ll never forget anything – not a fact, nor a deadline. effacts gives you a secure central location to store and share all the legal information about your company and its subsidiaries around the world. It makes finding that information faster. It makes reporting on it easier. And it makes meeting deadlines foolproof.

Five ways you can put effacts to good use as a Company Secretary

1. Store, access and share all your companies’ legal documents securely File and retrieve your Certificates of Incorporation, Articles of Association, share certificates and stock transfers as well as Directors’ service contracts.

Five ways you can put effacts to good use as a Company Secretary

2. Keep track of company directors and shareholders Maintain your register of past and present directors, past and present shareholders and their shareholdings and your register of debenture holders.

Five ways you can put effacts to good use as a Company Secretary

3. Create maps and charts of ownerships structures across all your entities If you need an overview of your entities and related subsidiaries across the world, effacts shows you in an interactive map and org chart at the touch of a button.

Five ways you can put effacts to good use as a Company Secretary

4. Keep on top of all your deadlines If you need to ensure all your entities submit annual returns or renew licences on time, effacts will send automated reminders to relevant team members so you never miss a deadline.

Five ways you can put effacts to good use as a Company Secretary

5. Plan, record and follow up company meetings effacts gives you a company calendar, showing full meeting agendas, allowing you to delegate tasks and track their completion.

The transformative effect of effacts

With effacts, you’ll remember everything.

Discover how effacts can work for your business.
Schedule a demo today.