The role of a Company Secretary

Staying in control of all your legal information can be daunting. Here's how effacts can provide you management information at the touch of a button.

The big Company Secreterial challenge

Remembering everything. It’s your biggest challenge as Company Secretary, especially if you have multiple entities to look after.

Whether it’s keeping statutory books and records, maintaining a history of the company’s structure or complying with deadlines from authorities like Companies House. You’re the central point of legal information and you play a crucial role in making sure your company and all its subsidiaries do things by the book - or risk incurring penalties for not doing so.

But if your company’s most vital information is scattered across documents and spreadsheets, it can be hard to be sure you’re on top of it all.


The small but powerful effacts solution

With effacts, you’ll never forget anything – not a fact, nor a deadline. effacts gives you a secure central location to store and share all the legal information about your company and its subsidiaries around the world.


Five ways you can put effacts to good use as a Company Secretary

1. Store, access and share all your companies’ legal documents securely
File and retrieve your Certificates of Incorporation, Articles of Association, share certificates and stock transfers as well as Directors’ service contracts.

2. Keep track of company directors and shareholders
Maintain your register of past and present directors, past and present shareholders and their shareholdings and your register of debenture holders.

3. Create maps and charts of ownerships structures across all your entities
If you need an overview of your entities and related subsidiaries across the world, effacts shows you in an interactive map and org chart at the touch of a button.

4. Keep on top of all your deadlines
If you need to ensure all your entities submit annual returns or renew licences on time, effacts will send automated reminders to relevant team members so you never miss a deadline.

5. Plan, record and follow up company meetings
effacts gives you a company calendar, showing full meeting agendas, allowing you to delegate tasks and track their completion.


The transformative effect of effacts

effacts makes finding your company's legal information faster, reporting on it easier, and meeting deadlines foolproof.


Download the complete use case
"I need an up-to-date structure of our legal entities at all times. effacts makes that possible. And with a lot less work than before. With effacts, I can link all the information together: shareholders, companies, appointments, contracts and more. When I make a change in one place, the system updates everywhere. I don’t have to do it over again. It’s automatic."
- Claudia Jacobs, Privacy Officer & Legal Officer, Vebego International

"We used to use Excel for everything. Everyone around the world used to prepare their Excel files in different and random ways. It was a nightmare taking this unstructured data and producing reports for our Board of Directors. With effacts, the data is structured and available at the touch of a button."
- effacts user
"I can’t imagine a legal life now without effacts."
- Hein Bijl, General Counsel, Citizen M

Are you a Corporate Secretary?
Learn more about the types of legal information you can manage in effacts:

Discover how effacts can work for your business.

Schedule a demo today.